Venue access for 10 hours – can be in as early as 9:00 am and stay as late as 2:00 am
One hour rehearsal the week of your wedding (typically on a Thursday evening)
Seven ceremony locations to choose from - three indoors and four outdoors, including two year-round outdoor locations that are covered and heated
Open vendor policy (no extra fees)
Venue Coordinator on your wedding day that is here to set up venue related items and answer questions (for a complete list of what they do, check out our venue coordinator responsibilities section below).
Cleaning crew after each event
Air conditioning on all three levels
Overhead heaters and outdoor gas fireplace at our covered Rustic Lodge
Fully transparent pricing, no extra or hidden fees
No limit on the number of emails, phone calls, text messages or site visits
Commercial kitchen with extra large refrigerator, 500 lb. ice machine, stove, ovens, prep areas, drink dispensers, coffee maker and cupcake stands of various sizes
120 wooden cross-back indoor chairs and 400 white resin indoor/outdoor chairs (no need to move chairs around, we have enough for all areas)
Large selection of table sizes: 22 - 60" rounds, 10 - 6' banquet and 4 - 6.5' wood buffet tables, 4 - high-top cocktail, and additional sweetheart, cake, appetizer, sign-in and gift tables
White linens available for all tables
Large selection of table centerpiece decorations, garlands, wood rounds, square and round mirrors, easels, signs, flower columns and battery operated candles
20' long antique wood bar with 10 bar stools
47" LCD TV with media player for slideshows and presentations
Sound system with microphones, loudspeaker, AUX or Bluetooth connections for ceremony and dancing
LED DJ dancing lights
Free WIFI fiber internet
All main floor lights are on dimmers
Lounge and Speakeasy with couches and additional bar
Game room with pool table, foosball, air hockey and miniature golf putting green
Vintage coin operated arcade games and pinball
Bridal suite with make-up stations, powder room, mini bar and fridge, steamer and fans
Groom lounge with bar, mini fridge, steamer, fans next to game room
Wedding gazebo for intimate ceremony or additional bridal party photos
Coat closet on main level
Restrooms on main level, including 2 stalls for men, 2 stalls for women and a large handicap restroom with baby changing station
Additional powder room in the bridal suite
Free parking everywhere
Step ladders, ladders and hand carts available
Keg and bottle tubs available with ice
Food serving cart with wheels
Dark wood podium
Outdoor ashtrays
We are always adding new amenities and Instagram worthy photo opportunities
The main responsibilities of our venue coordinators:
Set up of all tables and chairs for ceremony, reception, buffet, cake area, gift, sign-in, unity and any additional tables that may be needed.
Put out white tablecloths (if you are bringing in different tablecloths you will be responsible for putting them on the tables).
Set up Troutdale House decorations. This includes, but is not limited to:
- Silk flowers, glass mirrors, wood rounds (centerpieces)
- Any signage, easels or props that we have available for your use
“Flip” and reset Main Room/Courtyard/Lodge/Wine Cellar after ceremony. This includes setting out any decorations you are using that belong to The Troutdale House. If you are bringing in decorations of your own, please make sure you have people available from your group to set up these items (during setup time & reset/flip time).
Lining up, coordination and queuing of bridal party down the aisle for ceremony
Explain bar setup and show group/vendors where venue items are kept
Welcome and answer questions from wedding group/vendors
Control and adjust air conditioning and heating
Light gas ovens for caters or wedding group
Focus on security inside and outside of venue by monitoring security cameras and walking grounds
Enforce and inform guests of rules and regulations if needed
Stock bathrooms with toilet paper/paper towels/seat covers/soap, as well as provide trash bags, electrical cords, etc.
Venue coordinators are the first to arrive and the last to leave. Shifts can be 10+ hours, please keep in mind that they may eat dinner and to include enough food in your catering plans for your coordinators and vendors.
Coordinators receive breaks and meal times. They may leave the venue for a short time (if schedule allows) to pick something up. They will communicate with you if they choose to leave for a break.
You may have a different coordinator at your rehearsal then you have on your event day. We make every effort to schedule accordingly, but it is not always possible to meet them before your event.
Coordinators have their own duties at closing time; they will help direct cleanup, answer questions and do a walkthrough of the venue before you leave at the end of the day.
Our venue coordinators are not responsible for:
Serving or setting up of your food, beverage, cake or decorations (we will set up venue decorations that you are using)
Playing music or slideshows (we will show people how the equipment works)
Making announcements over the sound system (we will ask guests to take a seat before ceremony)
Create or execute all day timelines (we do appreciate a copy if you make one)
Wait on tables or clear them off – you are responsible for putting all garbage into garbage cans and taking out the decorations you brought in with you.
Steam clothing, linens or other fabric (we will show someone how the steamers work)
Wash borrowed items from our kitchen. It is the group’s responsibility to wash any drink container, coffee percolator, trays, etc. before you leave at the end of the night.
Hang any overhead decorations from the ceiling or overhead in our ceremony sites; this includes decorations from our inventory (we ask to put someone in charge of any hanging decorations in a manner that does not damage property and must be taken down properly at the end of the night during cleanup).
Measurements
- Large Round Tables = 60 in wide
- Large Rectangular Table = 6 ft long
- Large Round Cake Table = 40 in wide
- Small Round Cake Table = 30 in wide
- Sweetheart Table = 2 ft x 4 ft
- Main Floor Arch = 6 ft x 9 ft
- Wood Desk = 5 ft 7 in x 2 ft 3 in
- Bar Length = 20 ft
- # of Bar Stools = 10
- # of White Chairs = 400
- # of Wooden Chairs = 120
- # of Large Round Tables = 22
- # of Tables that fit on Main Floor = 10 (12 max)
- # of Tables that fit in Courtyard = 10
- # of Tables that fit on Lower Level = 10 (13 max)
- Glass Mirrors (centerpiece) = 12 in x 12 in
- Wood Log Rounds (centerpiece) = varies in size
