10 hours for your wedding and reception, including setup and teardown
1-hour rehearsal the week of your wedding (typically on a Thursday evening)
7 ceremony locations, indoor and outdoor options, including 2 outdoor locations that are covered and heated
Open vendor policy. Have a taco place that you love?! Bring them in, we also love tacos! Want to bring in your favorite bartender? We welcome them!
Venue Coordinator on staff that is here to set up venue related items and answer questions (for a complete list of what they do, check out our venue coordinator responsibilities section below).
Cleaning crew after each event – just throw away your garbage and take your items out with you and we’ll do the rest!
Ice machine that makes 500 pounds of ice – never run out of ice!
Fully equipped kitchen, includes: double gas oven, commercial refrigerator, industrial sized sink, and 3 food prep areas
400 white chairs for the ceremony and reception (no need to move chairs around, we have enough for all areas)
Wedding gazebo for intimate ceremonies and/or photos
Free parking
Bridal suite on entire top floor with lounge, steamer and minibar/fridge
Groom’s room with minibar/fridge and steamer
55-cup coffee percolator and 2 cold drink dispensers
47” LCD TV for slideshows and presentations (VGA/HDMI cable included)
Free wifi included
Venue-provided sound system, make your own playlist and play through our speakers via AUX or Bluetooth
Microphone for speeches/toasts/announcements can be heard all through the building and outside
Ceremony speaker provided with a lapel mic for the officiant to wear
LED/dancing lights available on main level
Lounge/Speakeasy downstairs
Game room with pool table, foosball, and air hockey table
20 - foot bar with 10 barstools
22 - 60-inch round guest tables
10 - 6-foot long banquet tables
Tables provided for cake, gifts, sweetheart, sign-in, appetizers, drinks, memorial tables, etc…
Coat closet on main level
Restrooms on main level, including 2 stalls for men, 2 stalls for women and a large unisex handicap restroom
Step ladders, ladders and hand carts available
Cupcake stands in various sizes, including our popular 3 tiered, rustic, wooden one
Keg/drink tubs available
Food cart with wheels
Outdoor ashtrays
Wood Podium
White table linens
Wood rounds for centerpieces/décor
12"x12” square mirrors and 12” round mirrors
50+ styles of silk flower centerpieces and 25+ pieces of garland
The main responsibilities of our venue coordinators:
Set-up of all tables and chairs for ceremony, reception, buffet, cake area, gift, sign-in, unity and any additional tables that may be needed.
Put out white tablecloths (if you are bringing in different tablecloths you will be responsible for putting them on the tables).
Set-up Troutdale House decorations. This includes, but is not limited to:
- Silk flowers, glass mirrors, wood rounds (centerpieces)
- Any signage, easels or props that we have available for your use
“Flip” and reset Main Room/Courtyard/Lodge/Wine Cellar after ceremony. This includes setting out any decorations you are using that belong to The Troutdale House. If you are bringing in decorations of your own, please make sure you have people available from your group to set-up these items (during set-up time & reset/flip time).
Lining up, coordination and queuing of bridal party down the aisle for ceremony
Explain bar set-up and show group/vendors where venue items are kept
Welcome and answer questions from wedding group/vendors
Control and adjust air conditioning and heating
Light gas ovens for caters or wedding group
Focus on security inside and outside of venue by monitoring security cameras and walking grounds
Enforce and inform guests of rules and regulations if needed
Stock bathrooms with toilet paper/paper towels/seat covers/soap, as well as provide trash bags, electrical cords, etc.
Venue coordinators are the first to arrive and the last to leave. Shifts can be 10+ hours, please keep in mind that they may eat dinner and to include enough food in your catering plans for your coordinators and vendors.
Coordinators receive breaks and meal times. They may leave the venue for a short time (if schedule allows) to pick something up. They will communicate with you if they choose to leave for a break.
You may have a different coordinator at your rehearsal then you have on your event day. We make every effort to schedule accordingly, but it is not always possible to meet them before your event.
Coordinators have their own duties at closing time, they will help direct clean-up, answer questions and do a walkthrough of the venue before you leave at the end of the day.
Our venue coordinators are not responsible for:
Serving or setting up of your food, beverage, cake or decorations (we will set up venue decorations that you are using)
Playing music or slideshows (we will show people how the equipment works)
Making announcements over the sound system (we will ask guests to take a seat before ceremony)
Create or execute all day timelines (we do appreciate a copy if you make one)
Wait on tables or clear them off – you are responsible for putting all garbage into garbage cans and taking out the decorations you brought in with you.
Steam clothing, linens or other fabric (we will show someone how the steamers work)
Wash borrowed items from our kitchen. It is the group’s responsibility to wash any drink container, coffee percolator, trays, etc. before you leave at the end of the night.
Measurements
- Large Round Tables = 60 in wide
- Large Rectangular Table = 6 ft long
- Large Round Cake Table = 40 in wide
- Small Round Cake Table = 30 in wide
- Sweetheart Table = 2 ft x 4 ft
- Main Floor Arch = 6 ft x 9 ft
- Wood Desk = 5 ft 7 in x 2 ft 3 in
- Bar Length = 20 ft
- # of Bar Stools = 10
- # of White Chairs = 400
- # of Large Round Tables = 22
- # of Tables that fit on Main Floor = 10 (12 max)
- # of Tables that fit in Courtyard = 10
- # of Tables that fit on Lower Level = 10 (13 max)
- Glass Mirrors (centerpiece) = 12 in x 12 in
- Wood Log Rounds (centerpiece) = varies in size
